HCM Cloud provides an handy purge feature OOTB to purge person data from test environments. This can be used for a variety of reasons particularly for complying with GDPR.
Below are steps needed for running the purge process.
1. Raise an Oracle SR to get the Purge Key. This can only be done in TEST environments.
2. Configure the Purge Key in Configure HCM Data Loader > Purge Person Enabled Key
3. Run the Purge Person Data in Test Environments process using variety of parameters.
- Person numbers can be provided using % like 1001% along with full person numbers like 1234
- To remove all eligible person data a simple query like 'select person_is from per_all_people_f' can be used.
- Save 'N' lists down the eligible person number before purging.
- Save 'Y' purges the person numbers eligible.
The following rules apply for the purging process to work.
A person record cannot be deleted if it:
- Was created using File-Based Loader (FBL)
- Has been processed in a Payroll run
- Is the record of a contact who is enrolled in a Benefits program
Happy GDPR.
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